University at Buffalo - The State University of New York
Skip to Content
UB Web Management

Transforming UB’s digital communications through process and tools

Annotations

Use this feature to add handy private 'post-it' notes to your pages that only your co-authors can see.

On this page:

Annotating Components in Edit Mode

Screen capture of an annotation.

Adding content to your website is often subject to discussions prior to it actually being published. To aid this, many components directly related to content can be annotated.

The annotate feature allows authors to add "sticky notes" on pages in the author environment with comments and/or questions for future consideration. (Viewers can see these comments, but not change them.)  Most components allow annotations.

Annotations are only visible in the author environment.

How to Use This Feature

Keyboard Shortcut

Alt + K minimizes all annotations on a page, and again returns to original size. 

  • Add an annotation by right-clicking as you hover over the desired component location. A colored sticky note will be applied to the paragraph.
  • You can then add text directly into the colored box. There is no save button—just click off the box when you are done, or leave the window.
  • You can move the annotation to a new position on the page by clicking the top border area and holding and simultaneously dragging the annotation to the new position. If the component with which the annotation is associated is deleted, the annotation will also be removed.
  • Delete the annotation by clicking the "x" in the upper right corner.
  • Change the size and shape of the annotation by dragging the bottom right corner.
  • Click Alt + K to minimize all annotations on a page, and again to return them to their original size. 
    • Annotations hidden by Alt + K cannot be unhidden by clicking on it manually -- it must be done by toggling Alt+ K.
    • Annotations minimized manually cannot be maximized using Alt + K. Alt + K doesn't maximize, it 'unhides'.

Additional Features

  • The annotation can be 'minimized' to a small square by clicking the underscore in the header. Note that this may make it more difficult for future authors to see.
  • A variety of basic colors are provided: yellow, orange, fuchsia, violet, turquoise and green. Click the tiny rainbow circle in the header to cycle through them.
  • A simple sketch tool is also provided. Click the squiggle mark in the header to activate it.

The identity of the author who created the original note is indicated in the footer line of the annotation, as well as the date.  Subsequent authors can edit the same annotation (the footer will be updated), or create a new annotation for the same component.

Annotations are included in any copy, cut or delete actions carried out on the paragraph to which they are attached; for copy or cut actions, the annotation (and related sketches) will retain its position in relation to the original component.

NB. If the component the annotation is associated with is deleted in the author environment, the annotation will also be removed.

Annotation Report Tool

Use our handy tool to compile a list of all of your annotated pages with their annotations.

Was this page helpful?

(Required)
(Required)
(so we can thank you or request more details)
(Required)
(buffalo.edu addresses only please)