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UB Web Management

Transforming UB’s digital communications through process and tools

Delayed / Scheduled Activation

Your pages can be published or taken down automatically by the UBCMS at a predetermined date and time. The UBCMS provides two methods—Delayed Activation vs Scheduling On/Off Time—each with its own pros and cons.

On this page:

Delayed Activation/Deactivation

From the Websites view, you can quickly use the toolbar to choose Activate Later or Deactivate Later to preset a specific date/time for a page to be published, or unpublished from your public site.

This option is only available to those with Publisher permissions. For others, it will be grayed out.

Activate Later is a feature accessible through the Websites toolbar.

Activate Later is a feature accessible through the Websites toolbar.

  1. Navigate to the Websites view, and select the desired page.
  2. In the toolbar at the top of the frame, click the small arrow to the right of Activate (or Deactivate).
  3. Then click Activate Later... (or Deactivate Later...).
  4. A dialog box will apear. Specify the date and time for the action.
  5. Click OK.
Activate Later's date and time settings.

Activate Later's date and time settings.

Please note, you can over-ride the Activate Later / Deactivate Later settings using the standard Activation and Deactivation tools, although the scheduling will remain in place until the preset date and time.

Pros

  • Always has a visual cue in the Websites view (little calendar icon – hover to reveal the details).

Cons

  • Is over-ridden by manually activating or deactivating the page. (But the scheduled behavior will still occur as planned.)
The visual cues provided for Delayed Activation / Deactivation.

The visual cues provided for Delayed Activation / Deactivation (also additional mouseover information).

Scheduling On/Off Time

From Page Properties, you can use Scheduling On/Off Time to quickly set a specific date/time range for a page to be displayed on your live website.

This is handy for a page that is embargoed UNTIL a specific date/time, or for a page that must be hidden AFTER a specific date/time.  Do not use for a page that is already activated, or one that may need to be activated before the On/Off scheduling takes effect normally.  

This option is only available to those with Publisher permissions. For others, it will be grayed out.

The page does NOT have to be activated for the scheduling to take effect.

If a published page is reactivated before an On Time is scheduled to take effect, the page will disappear from the published site with a '404 error' until the On Time occurs as scheduled.

  1. Navigate to the Websites view, and select the desired page.
  2. In the Sidekick, click Page Properties on the Page tab.
  3. Click the Scheduling tab.
  4. For On/Off Time, specify the date and time for the action.
    • If you set an On Time, the page will be hidden UNTIL that date/time.
    • If you set an Off Time, the page will be hidden AFTER that date/time.
  5. Click OK.
  6. Activate the page (Publisher permissions required).

For a scheduled On Time:

Using these steps, a new page will be added to your live site, while an existing page will continue to be on your live site. However, the page will now be completely hidden until the On Time is reached.  When the On Time is reached, the page will become visible on your live site and stay visible as a normal page.

For a scheduled Off Time:

Using these steps, a new page will be added to your live site, while an existing page will continue to be on your live site. The page will be visible until the Off Time is reached.  When the Off Time is reached, the page is automatically deactivated and will thus no longer be visible on your live site.

Do not set Feature Time by mistake.  Feature On/Off Time relates to "Scheduling" in list components.

Access Scheduling On-Off Time through Page Properties.

Access Scheduling On-Off Time through Page Properties.

Pros

  • Scheduling is impervious to manual activation and deactivation.
  • Scheduling details remain in Page Properties even after the event has occurred unless they are manually removed.
  • Scheduling can be seen at any time in Page Properties and adjusted as needed.
  • Visual cues about Scheduling are provided in the Websites Console (but see the Cons below).

Cons

  • Visual cues about Scheduling in the Websites Console view may appear inconsistent.
    • When a page has never been activated, the activation and deactivation icons are blank and Scheduling information is NOT shown.
    • Once a page has been activated, an activation icon is displayed and Scheduling information IS shown (the activation icon has a clock in it).
    • Once a page has been deactivated, a deactivation icon is displayed and Scheduling information is NOT shown, but a mouse hover will reveal the Scheduling.
Visual cues provided for Scheduling On / Off Time.

Visual cues provided for Scheduling On / Off Time. A green activation icon is displayed and more details appear with a hover.

Visual cues provided for Scheduling On / Off Time.

Visual cues provided for Scheduling On / Off Time. No icon is displayed but more details appear with a hover.

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