Private Authoring

Restrict access to a page and its children, limiting who can view or make changes.

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Last reviewed: April 22, 2021

Overview

This feature is intended to restrict access to a page (and its children) in the author environment.

When restricted, the page(s) will only be accessible to those with access. For anyone else, the UBCMS will act as if the page does not exist. It will not be shown in the content tree, or the picker tool, and attempts to add or view it will result in warnings like "404 error" and "bad path provided".

Private Authoring does not restrict the live version, so do not publish a restricted page unless you are willing to make it visible to the public. (References in author that displayed "bad path provided" or were blank will show the actual content on live pages.)

Setup

The restriction is established in page Properties, in the Advanced tab. Any current UBCMS users or author permission groups can be applied and access for that page and its children is then restricted to those specified.

The ID of the person establishing the restriction is automatically added, but can later be removed by anyone with access. If all restrictions are removed, the page and its children revert back to normal access.

  • Private Authoring
    • Restrict to (automatically includes self) - Enter one or more UBCMS users or author permsisions groups.
      • The picker dynamically lists all matching identities and will filter as you type.
      • Your userid is added automatically as the changes are saved.
      • To just add yourself, enter your UBITName and click Save.
    • Learn more about Private Authoring in the UBCMS

Impact on Page Visibility

For those WITHOUT access (who are not specified in the restricted list):

  • Content Tree - Page(s) will be hidden.
  • Site Navigation - Page(s) will be hidden in Author.*
  • Links in Components - Page will not be displayed in the picker tool. If added, will instead show a "bad path provided" error.
  • Lists and Carousels - Page(s) will be hidden in Author.* If added, will instead show a "bad path provided" error.
  • Bookmarks and other shared direct links - Page will be completely hidden in Author. Will instead show a "404 error".
  • Reports - Page and page details will not be provided, except for Reference Reports, where the page's existence may be noted (without revealing its contents).
* Private Authoring does not restrict the live version, so do not publish a restricted page unless you are willing to make it visible to the public. (References in author that displayed "bad path provided" or were blank will show the actual content on live pages.)