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Transforming UB’s digital communications through process and tools

Moving and Renaming Pages

Only a PUBLISHER should move or rename pages that have been activated.

If a non-publisher moves a published (activated) page, it will only be moved in author and not in the published version of that page. Further, any links TO that page from other published pages will be broken.

Be very careful moving pages that are linked from published pages.

When you move a page, any published pages that link to it must be reactivated or their links will break.

This can be handled handled automatically if you have permissions to reactivate these related pages BUT you may be publishing a page that has modifications that are not ready to be published.

On this page:

Overview

Authors and publishers can both move pages. Pages can be relocated under a different parent in the author environment, or 'moved' to a new name even in the same location.

  • UNPUBLISHED PAGES
    • Non-publishers can move or delete any page that is not activated. There are no side effects to this activity.
  • PUBLISHED PAGES
    • Publishers can move any page that is activated.  There are no side effects to this activity. Any published page that is moved or renamed must be reactivated to avoid creating broken references on the publishers.
    • Non-publishers should NOT attempt to move an activated page. They are permitted to do so by the UBCMS, but the page will only be moved in author and not in the published version. The published version will now be orphaned, and intervention will be needed to affect future changes (see Known Issue).

Change a Page's Title

A page title is not the same as the page's name.

  • The title is displayed at the top of the browser window, in site navigation, in search and list returns, and by title components on that page.
  • The name is the file name, the unique identification used to identify the page in the UBCMS. The name shows in the page's URL and is used by any links to that page.

Change a page's title by editing the Page Properties.

  1. Open Page: right click the page in the List View, or use the sidekick in edit view.
  2. Edit the Title field.
  3. Click OK.
  4. Re-activate the page if it is published.
  5. You may need to refresh the List View to see the change appear.

Related Videos:

Change a Page's Name

Page Move dialog box.

Page Move dialog box.

A page name is not the same as the page's title.

  • The name is the file name, the unique identification used to identify the page in the UBCMS. The name shows in the page's URL and is used by any links to that page. 
  • The title is displayed at the top of the browser window, in site navigation, in search and list returns, and by title components on that page.

To rename a page, you must "move" it to a new page name.

  1. If in the Websites console, select the page you want to move in the List View.
    (If you are already editing the page, Move will affect this current page.)
  2. If in the Websites console, click the Move… button, or right-click and select Move.
    (If in the Sidekick, click the Move Page button.)
  3. A dialog box will appear.
  4. For Destination, leave as is (the location is not changing).
  5. For Rename To, adjust to the new name.
  6. Take note of the table showing all references to this page.
    • You will only be shown references for pages that you can view.
    • Adjust checkboxes are preselected - these links will automatically be adjusted for you.
    • Republish checkboxes are NOT preselected. You must decide which of these pages will be automatically activated. PLEASE BE VERY CAREFUL WITH YOUR CHOICES.
  7. Click Move.
  8. You will be asked 'Do you really want to move the page to the selected destination?' Click Yes.

Be very careful moving pages that are linked from published pages.

When you move a page, any published pages that link to it must be reactivated or their links will break.

This can be handled handled automatically if you have permissions to reactivate these related pages BUT you may be publishing a page that has modifications that are not ready to be published.

Remember to check the Republish checkboxes

When you move a page that is published, or linked from published pages, a list is provided of all related pages. Don't forget to select all that need to be Republished, including the page you are moving.

Related Videos:

Move a Page Elsewhere in the UBCMS

Page Move dialog box.

Page Move dialog box.

To change the natural sort order of child pages under the same parent page, you can always drag and drop a page up/down the websites view (i.e. within the same 'folder'). You will be asked to confirm the new order.  This structure is also shown in the navigation on the left side of your pages.

To move a child page from under one parent page to another, use the Move tool in the websites toolbar, or in the Sidekick.

You can only move a page under an existing parent page. If that parent page does not yet exist, you will have to create it first – see Creating a New Page.

  1. If in the Websites console, select the page you want to move in the List View.
    (If you are already editing the page, Move will affect this current page.)
  2. If in the Websites console, click the Move… button, or right-click and select Move.
    (If in the Sidekick, click the Move Page button.)
  3. A dialog box will appear.
  4. For Destination, click the magnifying glass then find and select the name of the new parent page.
  5. For Rename To, adjust the final name if desired.
  6. Take note of the table showing all references to this page.
    • You will only be shown references for pages that you can view.
    • Adjust checkboxes are preselected - these links will automatically be adjusted for you.
    • Republish checkboxes are NOT preselected. You must decided which of these pages will be automatically activated. PLEASE BE VERY CAREFUL WITH YOUR CHOICES.
  7. Click Move.
  8. You will be asked 'Do you really want to move the page to the selected destination?' Click Yes.

Be very careful moving pages that are linked from published pages.

When you move a page, any published pages that link to it must be reactivated or their links will break.

This can be handled handled automatically if you have permissions to reactivate these related pages BUT you may be publishing a page that has modifications that are not ready to be published.

Change Page Titles in Site Navigation

By default, all child pages are listed in the parent’s navigation (left sidebar, dropdown, etc).

To change a page’s presence in the navigation, you adjust that page’s Page Properties.

There’s a setting called Navigation Options with options to “Hide in Lists” and another to “Hide in Navigation.”

To change the label applied to a page, you change its main Title in the Page Properties.

To change how its title appears in navigation, you change its Navigation Title.

You can also change the image that appears in a list by embedding an image in the Image tab, and change the default teaser descriptive text by adding different text into the Description box (adding a blank space is like adding a blank in alt text).

Change Page Order in Site Navigation

To change the natural sort order of child pages under the same parent page, just drag and drop a page up/down the Websites List View (i.e. within the same 'folder'). You will be asked to confirm the new order.  This structure is also shown in the navigation on the left side of your pages.

Remember to Reactivate the Page

When you change the order of a published page, you must also reactivat ethat page, so that the new position is carried over to your published website.

Related Videos:

Additional Considerations

Best Practices for Page Names

The page name becomes part of the URL, and is also used in SEO. When naming a page or a folder that will contain pages, it is important to use machine readable as well as intuitive language. Seperate words with hyphens and do not use spaces, underscores or special characters. For example, if you are creating a folder titled "Our Images," use "our-images" as the title.

Beware Broken Links

BEFORE you move a page in the UBCMS consider:

  • Associated Pages: is it being 'referenced' (linked to or used as Shared Content) by other pages on your site, or possibly from other UBCMS sites. See 'Check for Page References' in the right sidebar.
  • Buried Links: the UBCMS will automatically update lists of links that are generated by list components when a page is moved, EXCEPT for fixed lists or links within other components like Body Text.
  • Server Redirects: Unlike Vanity URLs that are in the Page Properties, server redirects are hard coded outside of the UBCMS, and will break if a page is moved. Be sure to contact us if you move a page with server redirects.

Check For Page References

You can check whether other pages use the page you are considering deleting (as a link or included as shared content).

  1. Open the Websites Console.
  2. Click the title of the page in the Page List to highlight it.
  3. Click Tools.
  4. From the dropdown menu, select References...
  5. In a popup window, the number of references to the highlighted page is displayed, followed by a list of the pages making the references. (If there are no references to the highlighted page, a message appears indicating that The selected item is not referenced.)
  6. Press Cancel to close the popup window.
  7. Update links and references on other pages as necessary.

Restrictions

  • Non-publishers should NOT attempt to move an activated page. They are permitted to do so by the UBCMS, but the page will only be moved in author and not in the published version. The published version of that page will now be orphaned, and intervention will be needed to affect future changes (see Known Issue). Also, any links TO that page will now be broken on other published pages.

'no rights to replicate'

While moving a page, if you encounter an error message that says 'Warn: no rights to replicate', you are attempting to activate content for which you do not have publisher permissions. > Read more

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