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Transforming UB’s digital communications through process and tools

Using the Rich Text Editor

Adjust text on your pages using this built-in editing tool. It is found in most text components.

On this page:

Write or Change Text

  1.  Double-click on a component to open the editor.
  2.  Write text in the text box.
  3. Click the OK button to close the editor when you are finished making changes. 

Spell Check a Text Component

  1. Click the Spell Check button.
    • Unrecognized words are highlighted in yellow.
    • Right click each highlighted word to see autmated spelling suggestions.
    • If a suitable alternative is not provided, you must manually enter the correct spelling.
  2. If there are no unrecognized words, a window appears to tell you so. Click OK to close it.
The Rich Text Editor in the Body Text component, showing the spell checker in use.

The Rich Text Editor in the Body Text component, showing the spell checker in use.

The Spell Check will erroneously highlight legitimate words if thy are uncommon or foreign. Also, it does not check for grammar or correct usage.

Copy and Paste Text

  1. Select the text you want to copy, perhaps in a Word document.
  2. Press the Ctrl and c keys simultaneously. (On a Mac, use Command + c.)
  3. Click the part of the text box where you want the copied text to appear.
  4. Press the Ctrl and v keys simultaneously. (On a Mac, use Command + v.)

If you attempt to add text using right-click + paste, the component will not allow you to save your changes. Close and reopen the component, then use the keyboard shortcuts (Ctrl-v or Command-v).

Cut and Paste Text

  1. Select the text you want to move.
  2. Press the Ctrl and x keys simultaneously. The selected text is cut. (On a Mac, use Command + x.)
  3. Click the part of the text box where you want the cut text to appear.
  4. Press the Ctrl and v keys simultaneously. (On a Mac, use Command + v.)

Related Video

Bold Text

  1. Select the text you want to be bold.
  2. Press the Ctrl and b keys simultaneously, or click the Bold button.
    Use Command + b on a Mac.

Italicize Text

  1. Select the text you want to italicize.
  2. Press the Ctrl and i keys simultaneously, or click the Italic button.
    Use Command + i on a Mac.

Underline Text

  1. Select the text you want to underline.
  2. Press the Ctrl and u keys simultaneously, or click the Underline button.
    Use Command + u on a Mac.

Special Characters

Please be careful with these - we cannot guarantee they will always be displayed correctly in all browsers, and they may not all work cleanly in the Title component when it is displayed in site navigation or lists.

Copy & Paste Method

This method works for the regular 'text' components: Body Text, Caption, Intro Text, etc.  If you wish to add a special character to a Title, see the second suggestion - Alt Codes.

  • When copying and pasting into a text component—Body Text, for example—the UB Content Management System filters out any formatting that is not compatible with that component. This removes colored text, large fonts and background colors.
  • Some characters will transfer in from a Word document (copyright, for example), but to insert other symbols and diacritical marks, try copying and pasting from an HTML entity list, such as this Penn State resource. In this case, simply highlight the character you want to use from their Character column, select copy and then paste it into the component you are using on your UBCMS page. (Copy the actual character you wish to use, not the '&#' code.)
  • For example, if you wanted to use a superscript 2 (²), click the link above, copy the character for superscript 2 under the heading 'Subscript Codes' and then paste it into your Body Text component box. Similarly you can copy and past a subscript 8 (₈). 
  • You can also do this for fractions (¼), the degree symbol (°), mathematical symbols such as 'greater than or equal to' (≥), letters with accents (ö),  smart quotes (“ ”), ellipsis (…), em-dash (—), and the symbols for copyright (©), trademark (™) and registered (®).

Alt Codes (ALT + number)

These also seem to work quite well, and work in the Title component.

For WIndows users, these are generated by holding down the ALT key on your keyboard and then typing a number combination on your numeric keypad. e.g. ☺ (ALT-1); ö (ALT-148).  MAC users will need to use the Option key, or Shift Option -- see the link below.

A list of Alt Codes is available at Penn State: Windows Alt Codes and MAC Accent Codes. We have not yet found a MAC list that includes super/subscript codes but there is more information on MAC keyboard shortcuts. MAC users may also be able to hold down the regular keyboard key and see additional options.

Undo or Redo a Change

  1. Press the Ctrl and z keys simultaneously to Undo your last component change(s). Use Command + z on a Mac.
  2. Press the Ctrl and y keys simultaneously to Redo your last component change(s). Use Command + y on a Mac.
  3. Continuing to press Ctrl and z will undo earlier changes on that page, up to a maximum of twenty, for the past ten hours, for multiple authors if more than one was involved.

Undo/Redo can be dangerous if multiple people work on the same page at a time. There is no mechanism to make sure multiple users do not step on each other's work when making changes. Using Undo/Redo, an author can make many changes quickly and may therefore alter a page in a way that was not intended if there were other simultaneous modifications from other users.

Do not link to DAM assets using a relative path (/content/dam/...) -- for these you must use a separate File Download component. > read more about this Known Issue

Make a word, phrase or sentence into a hyperlink so that clicking on it will bring you to another page.

  1.  Highlight the text you want to make into a hyperlink.
  2. Click the Hyperlink button (located at the top of the Text component menu bar).
  3. In the Link to field:
    • Click the magnifying glass and browse for your page if it is within the UBCMS and click OK.
    • NOTE: This practice works well when linking within a site; for example, linking to a page housed within http://medicine.buffalo.edu from another page in that same site.

      If you are linking from your department's site to another unit's, or if the site being linked is outside the UBCMS, type in the complete URL (including "http://").

      For example, if you are working on a page in the School of Dental Medicine website and linking to a page on the School of Medicine and Biomedical Sciences' site, you'll want to type in the complete URL rather than using the magnifying glass.
  4. If you want the link to open in a new window when clicked, select the Open in new window checkbox.
  5. Click OK
  1. Highlight the hyperlink.
  2. Click the Unlink button. The selected text is no longer a hyperlink.

Anchor Text

Make a word, phrase or sentence into an anchor so that clicking on it will bring you to a specific heading on a page.

  1. Select the text you want to make into an anchor.
  2. Click the Anchor button.
  3. In the Name field, enter a name for your anchor.
  4. Click OK.

You can create an anchor to your Title components by entering a name in the Id field.

To make a link to the anchor, browse for the page if it is within UBCMS or enter a URL if it is not. After the page name, add #anchorname, where anchorname is the name of your anchor.

Remove an Anchor

  1. Click on the anchor.
  2. Click the Anchor button.
  3. Delete all characters from the Name field.
  4. Click OK.

Related Video

Add Bullets to a List

  1. Select the paragraphs you want to make into a bulleted list.
  2. Click the Bullet List button.
    • If you want to add bullets under a numbered list, mark all the items as numbered, then select each item you want to bullet, click the indent button, then click the bullet button.

Number a List

  1. Select the paragraphs you want to make into a numbered list.
  2. Click the Numbered List button.

Indent a Paragraph

  1. Select the paragraph or part of it.
  2. Click the Indent button.

Reverse Indentation of a Paragraph

  1. Select the indented paragraph or part of it.
  2. Click the Outdent button.

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