Faculty Profiles

Build a directory to promote your faculty, with a standardized design that supports different department needs.

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Last reviewed: May 12, 2021

Overview

This procedure creates standardized personnel directories. The resulting profiles have a standardized look and feel but use the Tabs component so they are extremely flexible to support different department needs. They are built in Shared Content and tagged to allow automated creation of fine-grained collections that can be extended across or between schools. The templates were intended for faculty, but could also be applied to staff if desired.

Each profile is built from two pages, one in the Shared Content of the faculty member's primary department which holds the actual content, while the second is a 'master page' in the UBCMS Authoritative Content area and holds the tags.

screenshot of a live example of faculty profiles.

Live example of faculty profiles.

Build Your Department Profiles

In your site's Shared Content area, build a page for each faculty member whose primary affiliation is with your department.

We recommend naming the parent folder 'Profiles' or 'Faculty Profiles;' e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victor.html  . Then for each page, use the Faculty Profile Template (Authoritative Content).

Schools can decide if they wish to manage one master folder, or set up a folder for each of their departments. If you need pages for faculty whose primary affiliation is NOT in your department, email the DCT Help Team.

Each entry contains a general profile, contact information, affiliations and credentials, plus additional details about research, teaching, and other activities.

Additional content can be built out on each page using standard components, but we recommend you instead develop a standardized set of child pages under each profile page which are then displayed using the Tabs component. We suggest you develop a consistent plan that best suits your department and school's needs.

Create a profile page for each faculty member whose primary appointment is in your unit. (For faculty outside your unit, you will need to rely on tags and consult with their primary department.)

Title - Please follow this standard naming convention: last name and then first name (e.g. "Bull, Victoria S.").

Name - Please follow this standard naming convention: lastname dash firstname dash initial. The initial is optional (no period).
e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victor.html
e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victoria-s.html

For each profile page, there are three default editable areas, a Profile, a Teaser, and an additional content area (usually for the Tabs component).

A) Profile Area

This area has a series of tabs: Personal, Professional, Additional Resources, and Image.

B) Teaser Area

Here you can add an image, usually a portrait, for display in Lists.

C) Additional Content Area

In the middle of the page, you can add components to display additional content. While you can include simple content like a secondary Title and Body Text, we intended this to house a Tabs component that would point to child pages of this profile page, possibly named 'Research,' 'Teaching,' and perhaps 'Service.'  

Request Corresponding Master Profiles

For each faculty profile in your department shared content area, you will need a corresponding page in Authoritative Shared Content; e.g. /content/authoritative/profiles/bull-victor . These pages are built using a special template called the Faculty Profile Master Template (Authoritative Content).

These pages have no content of their own, except for a redirect to the location of their corresponding faculty profile page, set in page Properties, and tags to support building collections from the corresponding departmental profiles. These tags will include departmental affiliations, university roles, and perhaps additional details such as research topics or creative interests.

screenshot of the Workflow selection process.

Select the Request Master Profile workflow.

Access to Authoritative Shared Content is limited to key people representing each major unit. To create the Master Profile page that corresponds with their local Department Profile, regular authors will use a Workflow, called Request Master Profile.

Once you build a profile page, click the Equalizer button, then Start Workflow, and select it from the available workflows. This will send a request to someone with authority to create the Master Profile who will review your work and complete the process when ready.

The Request Master Profile workflow will create the page itself, including the redirect to your department profile, but the workflow approver is charged with ensuring:

  • this is indeed the faculty member's primary unit
  • no other Master Profiles already exist

If this is not the faculty member's primary unit, outreach to the owner of the primary Department Profile and ask them to add additional details, such as a secondary school or department affiliation and additional tags.

Tags will likely still need to be added. To set or change the tags, please work through your Unit Web Leader / Site Manager, or use the Tag Information Request form.

Affiliates/Adjuncts?

Let us know if you need to include an afilliated or adjunct faculty member whose primary appointment is EXTERNAL to UB.

We will add their Department Profile to the Authoritative 'affiliated' folder (/content/authoritative/profiles/affiliated/).

Contact the DCT Help Team if you have questions about who can approve your department profiles.

Using Faculty Profiles

Faculty Profiles can be displayed in a variety of ways, but we recommend using the List Builder, or the Dynamic List components.

A) Lists

On your website, add a List Builder component to the page, then set Build list using: Tags, and set the Limit to these paths to the Authoritative Shared Content area (/content/authoritative/profiles/) and NOT your own site's shared content area.

For the Tags, one will be for your unit (e.g. 'Website: School of public Health and Health Professions'). Additional tags can be used to build smaller lists of just Tenure-Track Faculty versus Adjuncts, to separate your faculty by department, or to separate your faculty by research or creative interests.

Reveal additional details about each faculty member by setting Display as to 'Teasers: with images' or 'Teasers: Directory (with interests)'.

Two examples:

Example of a list built on teasers with images.

A list displaying 'Teasers with images' (no interests).

Example of a list built on teasers showing research interests.

A list displaying the 'Teasers: Directory (research interests).'

B) Dynamic Lists

If you have developed a rich collection of tags for your faculty (e.g. research topics), you can also build collections using the various dynamic list components. These will additionally display the associated tags, which will provide additional ways to navigate your directory.

Generate a Profile Report for Your Site

Unit Web Leaders and Site Managers can view university-wide faculty profile information, then separate it out by school or department.

Profile Report.

Profile Report.

Master Class Resources

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