Dropping files directly into the DAm circumvents the normal
override protection. >
The Digital Assets Manager (DAM) is a place to store digital assets such as multimedia and business documents, so that they can easily be placed on your Web pages or linked as downloadable files. Unlike assets that are uploaded directly onto a Web page, DAM assets are much easier to curate and share with other pages, or UBCMS sites.
The DAM provides an easy-to-use, drag and drop Web interface
that allows authors to add, update or share these files.
Once you have uploaded files into the DAM, you will find you can easily place them on your pages by dragging them from the Content Finder, which appears on the left of the screen as you edit a page.
When your site is first created in UBCMS, we build matching fodlers in Websites, Shared Content and the DAM.
Initially, you may find it tricky to find your DAM folder.
As you log into the UBCMS, the green screen shows links to your
Websites and the Digital Assets (DAM). If you are already in the
UBCMS, go to the Websites view and look for the 'Digital Assets'
camera icon at the top of the screen.
From there, navigate down a similar path to where your files are
located in the Websites or Shared Content areas.
Example: Websites + www + emergency (Emergency website pages)
would be Digital Assets + www + emergency
(the actual path would be /content/dam/www/emergency)
Example: (the actual path would be /content/dam/nursing)
Organize your digital assets by creating folders in the Digital Assets Manager following these steps:
When creating a new folder or uploading a new file to the DAM, it is important to use machine readable language in your folder and file names. Seperate words with hyphens and do not use spaces, underscores or special characters. For example, if you are creating a folder titled "Our Images," type "our-images" as the title.
Use the DAM to import files such as photos, MS Word/Excel documents, PDFs and PowerPoint presentations from your computer into the UBCMS for use on your Web page.
When you add a new document to the DAM that contains multiple
segments (such as a PDF with several pages, or a powerpoint
presentation with several slides), the UBCMS will break the
document into sections, within a parent folder. This may look
comnfusing, but to reference or link to the asset as a whole,
select taht parent folder.
If you wish to publish any documents that will be part of a secure area that you do not wish ANYONE else to see (i.e. not even other authors), attach them directly to one of your secure pages and do not host them in the DAM. (All authors can view ANY documents that are in the DAM.) > more on secure areas
Before you delete a file from the DAM, make sure it is not being "referenced" by other pages (in other words, linked to or used as Shared Content). Failure to do so may result in broken links and missing content. Note that lists of links generated by list components will automatically remove links to deleted pages.
Images should be less than 6000 pixels in both height and width or they will not load and be flagged with a red 'X' in author.
For best results and faster load times, JPEG/JPG formatted images are recommended for photos, while GIF or PNG may give better results for drawings, charts or text.
Your files should not be greater than 50MB (in the DAM or embedded on a page).
In addition, when you add photos to the DAM, the text you enter
in the Description field is the text that will appear in the
caption section if the photos are being used in the Photo
It is not possible to use audio files that reside in the DAM. If
you wish to add an audio file to a Web page, use the Audio
Player component available in the More Components tab of the
It is not possible to apply a shorter URL or redirect an existing URL to a file in the DAM. To get around this limitation, create a regular website page using the Redirect Template. Then input your file's location into the page's dialog box; e.g. /content/dam/www/eub/about_ub/UB-org-chart.pdf
Alt tags specify alternative text (alt text) to be displayed by
screen readers and similar assistive technologies, and is
required by New York State policy for most images unless
your image is purely decorative and does not aid in navigation. Alt
text is also displayed when an image fails to load properly, or a
visitor has images disabled in his or her browser. Alt text should
be brief and should be an explanation of the image's
purpose, not just a description. (See webaim.org for tips on writing alt
To add alt text:
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Please Note: A new version of a file uploaded to the DAM will
not immediately overwrite what is displayed on your published