Because these pages lack the important elements of your website
(header, navigation, etc.), they are never shown on their own.
Instead, they must be displayed through a 'host page,' and thus
must be linked with special care.
When you use shared content in your site, one of your regular
pages acts as a 'host' to provide the navigation and header/footer
For example, when you include shared content through a Shared
Content Reference, the shared content is immediately displayed on
that regular Web page, which acts as the host.
But when you link to a piece of shared content that is intended
to look like the contents of a regular Web page, you normally would
use another component such as a List or Slide Deck that is intended
to handle shared content. These components automatically provide
the host page information so the shared content is displayed
correctly (e.g. with header/footer and navigation), no matter which
site the shared content is displayed on.
But if you put a direct link to shared content, say in Body
Text, Button, Title or a Call to Action, or you want to include a
series of links to shared content in a List, where the shared
content will not all display in the same host page, an extra step
is required (see below).
Shared Content that is intended for use throughout the
university can be found in the University-Wide
areas. However, you may also notice a piece of content on another
unit's website, and we encourage you to first contact that unit
before using their Shared Content page on your own site.
Before using Shared Content from another source, please
consider these best practices.
- Who 'owns' and maintains this content?
- Is their content current and is it likely to change frequently?
- Are there any restrictions or precautions for its use?
- Are there any prefered uses for this content?
Components that are intended to work with Shared Content (e.g.
lists and slide decks) include a special setting for 'Host page.'
This setting allows you to specify a different page from your site
as the 'host' for that particular content. For example, all news
stories might be displayed on your News page, even if they are
initially linked from a slide deck on your home page, or a list on
another secondary page. This setting is often found in the Advanced
this setting for the List Builder).
If you do not provide a page in this setting, the component will
use the current page as the 'host.' The shared content will appear
on the same page the person was viewing when they clicked the
A list of Shared Content components can be found on the demo site.
In cases where the Shared Content components do not meet your
needs, but you still wish to link directly to a Shared Content page
from a text component, use the following steps. (This will
load the Shared Content within a specific Host Page, something
normally not supported by a text component.)
- Build a Fixed List and point to the piece of Shared Content you
would like to link to in the Fixed List component.
- Set the host page to the desired host page.
- Click OK.
- Enter Preview mode on the sidekick. Right click on the newly
created link and click "Copy Link Location/Address".
- Open the Text component in which you would like to place the
link and open the link dialog box.
- Paste in the link address that you copied (Ctrl-C or Apple-C).
From this URL, delete the first part of the link --
"https://ubcms-author.buffalo.edu" -- so that it begins with
- Click OK.
- Check to make sure the link works. (The Shared Content should
display within your prefered host page.)
- Delete the Fixed List that was built in Step 1.
In cases where the shared content components do not meet your
needs, and you still wish to link directly to a shared content page
from your site, consider pulling the content onto a new page within
your site by using the Shared
Content Reference component to display the shared content on
that page, and then link to this page instead.
- You can give the page your preferred title.
- You can add your own content above or below the shared content,
or assemble several pieces into one page.
- Your page will show when the shared content owner uses the
Show References tool so they are aware it is being used
before making changes or deactivating it. (This does not happen for
pages used in host mode.)
- If you do not wish this page to show in your main navigation,
you can always hide it in navigation (Page Properties).