Shared Content is a major advantage of the UBCMS, supporting
simultaneous positioning of information in multiple places, and
streamlines content stewardship.
Sharing Web content among and within websites in UBCMS is a
highly effective means of:
- Being consistent when using the same information
- Updating all instances of information simultaneously
- Providing authoritative sources of information
- Reinforcing the UB brand
- Sharing common feeds, such as campus event and news feeds
This content can be shared within a single parent website, among
child sites (e.g. a school and its departments), or
As each website is created in the UBCMS, a folder for shared
content is also created and limited to access to authors in that
site. While any author can view shared content from any site
throughout the entire UBCMS, they can only create or edit content
within their own site's area. Additional content is being developed
for university-wide and authoritative uses.
As you a clear vision of how you will develop and maintain your
website, where it is appropriate, we encourage you to develop
shared content for your own site's uses, consider developing
content that other's can benefit from, and where the subject falls
outside your own areas of expertize, consider pulling in shared
content from other, more central sources.
The UBCMS content tree includes a folder called Shared Content
and another called Digital Assets (the 'DAM'). All websites in the
Content Tree also have a folder in each area. Additionally there
are folders for 'university-wide' and 'authoritative' content. All
folders can store digital files of any kind, but application
modules can only be stored within the Shared Content folders.
Sharing modules is especially useful if you re-use functional
content such as forms or news on multiple pages in a website.
Shared Content can be Authoritative, which must be
used when information that exists in the Authoritative Content
folder is needed; University-wide, which is available to the
entire university and can be contributed to by anyone who has
content that they feel may be useful to others; and unit-level
Shared Content, which is intended for use by your unit.