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Last Reviewed: April 22, 2021

Building Shared Content

Unit-level pages are created in your site's Shared Content area.

  1. In the Sites console, navigate to Shared Content and then to your site's own area.
    • If you have not developed much content here yet, you may wish to add some organizational 'folders' (technically pages, but they are not usually viewed by the public).
  2. Click Create and Page at the top right of the window.
  3. Select the page template. Common choices include:
    • Parent Page For Organization: Functions as a folder to store and organize your shared content. If you don't have a folder here already, use this to make one.
    • Faces and Voices Template: Use for Faces and Voices pages or News Item entries.
    • Flexible Shared Content Template: Use for more free form content, anything from a module to a lengthy entire page.
    • Module Container: Use for sidebar content or landing pages.
    • News Article Template: Use for news articles.
    • Highlight Template: Showcase a title, link, image and text. Best suited for a sidebar or narrow column module.
    • Form Template: Use when creating forms.
    • Redirect Page: Used simply to forward visitors to another page.
    • Feed Importer Template: Used to bring external RSS feed content into a UBCMS page.
  4. Click Next.
  5. Provide a Title and Name.
  6. Optionally add tags, set navigation options, or other advanced features. (You can always adjust these later.)
  7. Click OK.

Once the page is built, you will be returned to the Sites Console. If you are ready to start building out the page, select it and click Edit in the command menu at the top of the page (see Creating and Editing Pages). Note that these pages will not have the branding or navigational elements you are accustomed to seeing on regular Web pages, plus some Shared Content templates are quite limited in what can be placed on  the page.

Which Template to Use?

If your site already has similar Shared Content pages, check to see which they use--see the Template column in the Sites Console. Be advised, some templates are required to load content into certain components (e.g. Faces & Voices). > Also see the Templates Library

Best Practices

As you build your Shared Content, please consider these best practices:

  1. Consider the end use in the broadest of terms:
    • Will this content in more than one context (e.g. as a sidebar module but also main page)?
      • Be sure to use a format that supports all intended uses.
    • Will another site be interested in this information?
      • If so, then consider placing the content in a University-wide or Authoritative area.
  2. Who 'owns' this content?
    • Add their contact details to the page Properties' Stewardship tab.
  3. Who will maintain this content?
    • Add their contact details to the page Properties' Stewardship tab.
  4. How often will this content be audited and refreshed?
    • Add this frequency to the page Properties' Stewardship tab.
  5. When was the content last reviewed?
    • Add this date to the page Properties' Stewardship tab.
  6. Are there any restrictions or precautions in its use?
    • Note this in the Comments area of the page Properties' Stewardship tab.
    • Note these on the page itself using Annotations.
  7. Are there any preferred uses for this content?
    • Note this in the Comments area of the page Properties' Stewardship tab.
    • Note these on the page itself using Annotations.

Additional Information