As of 8/1/18, the roles and permissions in the UB Event Calendar have changed. UB units now define who can publish events to the calendar on their unit’s behalf, and specify the calendar roles each should be granted. Please contact your Senior Communicator, Calendar Team Lead or the UC Calendar Team if you have trouble contributing events.
See Roles & Permissions for more information.
Be sure to turn off notifications in Settings. Unit Admins and Power Contributor will receive notifications for EVERY event or order submitted for approval unless you turn these notifications off. Check out the FAQ for instructions.
The ability to contribute events to UB's Event Calendar is limited to UB faculty, staff or students approved by Calendar Team Leads or Senior Communicators. Permissions can be requested using the Request Calendar Permissions form.
Members of the UB community* may request contributor access to the UB Event Calendar using the Request Calendar Permissions form, however, only those authorized by unit Senior Communicators or Calendar Team Leads may contribute events to the UB Event Calendar. Permission requests are forwarded to your unit's Senior Communicator or Calendar Team Lead for approval. Once approval is received, contributors will be granted permission to contribute events, in the roles assigned by the leads.
*The Jacobs School uses a separate calendar product, although events from that calendar feed into the UB Event Calendar. The Jacobs school has requested that its users enter events directly into the Jacobs school calendar and not calendar.buffalo.edu. Therefore, users from Jacobs school will not be granted permission to contribute events to calendar.buffalo.edu.
Calendar Team Leads/Senior Communicators
When requesting calendar permissions for your units, please be aware that University Communications (UC) will apply your chosen Permission Model to all requests. Learn more about Calendar Roles & Permissions.
If you are already a registered contributor, it is possible your permissions have changed. Contact your Calendar Team Lead/Senior Communicator to find your current calendar role and permission level. Or contact the DCT Calendar Team.
If you have previously contributed or published events in the UB Event Calendar:
Before attempting to submit an event, please check with your Senior Communicator or Calendar Team Lead to learn:
Here's how to contribute events if you are a new contributor:
1. Register in the calendar.
2. Next, obtain approval from your Calendar Team Lead/Senior Communicator by either:
Your Senior Communicator/Calendar Team Lead should contact you with additional information about your unit's calendar contribution processes, and limits to your sphere of authority (what sort of events you are authorized to post).
Once you are approved and your permissions are set, you may contribute events by following the instructions for creating an event.
Each UB school and administrative unit has selected a permission model to control how their users may contribute to the UB Event Calendar.
Empowered Contributor Model — RECOMMENDED
With the Empowered Contributor model, calendar contributors have the ability to publish events without oversight.
This permission model is best for units with staff that function independently and administrators who do not wish to approve each event submission.
The Power Contributor role, will be given to all approved users from units that have chosen the Empowered Contributor Model. Power Contributors are able to publish their own events but are not permitted to edit or publish events submitted by others. Optionally, units may also assign these limited advanced permissions, to facilitate editing events and creating web feeds:
Effectively, units choosing the Empowered Contributor model should have no events waiting to be approved/published, since all users will be able to submit, publish and feature their own events without seeking approval.
Approval Required Model
With the Approval Required model, only users who are authorized by the unit’s Calendar Team Lead or Senior Communicator may submit events to the calendar, and their submissions must be approved by a Unit Admin before they are published in the live calendar.
This permission model is best for units that wish to keep tight control over the content that appears in the calendar and their feeds.
Contributors are assigned one of the following roles:
Each unit’s Calendar Team Lead or Senior Communicator is responsible for establishing their unit’s procedures for reviewing, approving/publishing events submitted by their Regular Contributors. (Events submitted by your Regular Contributors will not be published by UC.)
Below is a table of the roles available in the UB Event Calendar and the capabilities of each.
Please note, some roles are marked with an asterisk (*). Never publish or make changes to events for which you are not personally responsible unless you have explicit permission from the responsible office.
|UB Role||Calendar Roles|
Calendar Team Lead (internal role only)
|Unit Administrator||Power Contributor||Feed Admin||Regular Contributor|
|Manage calendar process/standards for their unit, school, division||x|
Authorize users; Request new or change permissions
|Approve others' events *||X|
|Cancel events *||X||X|
|Delete events *||X|
Edit own events
Edit other users’ events *
Publish own events
Publish others’ events *
|Submit events for approval||X|
FEEDS: Propose new website feeds and feed keywords
FEEDS: Set up and modify feeds for UBCMS sites in owned portfolio
|LOCATIONS: Propose new event locations||X|
As of August 1, 2018, University Communications (UC) changed the way people contribute to UB Events Calendar. To improve accountability of event contributions and accuracy of calendar content, UB units will now define who can publish events to the calendar on their unit’s behalf, and specify the calendar roles each should be granted.
Permission to publish events will be granted according to one of two models selected by each unit’s Senior Communicator:
The Calendar Team Lead or Senior Communicator for each UB unit was asked to:
The permissions of all currently registered users will be changed on 8/20/18 to reflect the wishes of unit Senior Communicators/Calendar Team Leads. No other users will be permitted to contribute events unless previously authorized by their Calendar Team Lead or Senior Communicator.
The users from units who do not respond will be automatically changed to the Empowered Contributor model, making them Power Contributors able to publish their own events.
Permissions and Roles