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UB Web Management

Transforming UB’s digital communications through process and tools

UBCMS Resource Index

These resource clusters should help you solve the more basic UBCMS questions.

Last reviewed September 29, 2016

SELECT YOUR TOPIC FROM THIS LIST:

AUDIO -- podcasts, mp3

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Advanced Topics:

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Known Issues:

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Solutions Groups:

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Tutorials:

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Additional Notes: 

FORMS -- Formstack

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IMAGES -- photos, pictures, gallery, galleries, slide decks, slidedecks, carousels

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Additional Notes:  

  • Images can be embedded into the page, or uploaded into the DAM (Digital Asset Manager) where they can be curated as a collection and used all over the site.

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Additional Notes:

  • Links to external sites must be absolute and include http:// prefix.
  • Links to internal sites can be absolute or relative.
    • If relative, format is normally "/content/...". 
      • e.g. www.buffalo.edu/president is /content/www/president
      • e.g. nursing.buffalo.edu/page.html is /content/nursing/page
    • We normally encourage authors to use the 'chooser' tool (magnifying glass icon). 
  • Links can be added manually into many text components (e.g. Body Text, Callout) using the built-in Text Editor tools.
  • Lists can be used to pull in News or Events feeds.
  • Links to assets within the UBCMS will automatically be given a matching icon and filesize (details).

LOGIN -- logging in, welcome screen, log in

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Additional Notes:  

  • UBCMS log in through Shibboleth, but must be granted access by UC (form).  The request for access must come from their office's 'Unit Web Leader'.
  • Prefered login path starts at http://ubcms.buffalo.edu (so users can see alerts or other messaging). Login link is in upper right.
  • Login path lands on a Shib login page, then proceeds to the 'Welcome Screen', with primary links to Websites, Digital Assets, and support links.

PAGES -- creating pages, deleting pages, publishing (activating) pages, lost pages, recovering pages, restoring pages, activation / deactivation, delayed activation, delayed deactivation, scheduled activation, scheduled deactivation, versions, restoring versions, saving versions, printing pages

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RESPONSIVE WEB DESIGN -- mobile websites, smart phones, cellphones, RWD,

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RICH TEXT EDITOR -- editing text, special characters, accents

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Additional Notes:  

  • All text components have a built-in WYSWYG editor that includes a half dozen basic formating tools: bold, italics, underline, ordered and unordered lists (bullets), hyperlink, anchor target, tab indent / outdent, plus a simple spell-checker.
  • If text preformated in a word processor is pasted in, when the component is closed from editingf, the system will attempt to filter out illegal elements or formating, images, headings, etc., but some elements will be retained, including any of the Rich Text Editor features (bold/italics/underline, hyperlinks, bulleting) plus some special characters that are not available in the Rich Text Editor, such as some accents (e.g. umlaut) and symbols (e.g. trademark).
  • Special characters can also be added using keyboard shortcuts.

ROLES & PERMISSIONS -- UBCMS accounts, LDAP groups

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Additional Notes:  

  • The UBCMS is a secure environment, protected by Shibboleth, plus additional access controls maintained by the UBCMS Help Team (UC) that draw from LDAP.  The UBCMS Help Team can adjust permissions at the request of the site owner or manager, via this request form.
  • LDAP groups are additionally used to control secure pages. These adjustments are requested from EIS using the standard UBIT service request form.  

SHARED CONTENT

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Additional Notes: 

  • A seminal part of the UBCMS, there is a large section just on Shared Content (also listed out above in the Advanced Topics).
  • Each site has its own shared content area, plus there is a 'university-wide' folder (e.g. for UB news stories) and we are developing an 'authoritative' area for centralized and critical information like tuition costs.

TAGS -- tagging, adding tags to pages, meta-tags, meta-data

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Additional Notes:  

  • Tags are an advanced feature of the UBCMS. They are used to automate the process of building collections or lists of pages, especially shared content pages.
  • Only a tag administrator can build new tags. Primarily this is done by the UBCMS Help Team (request form). However several units have their own tag admin, who controls tags just within their own areas.

THIRD PARTY CONTENT -- embed, html embed, html snippet

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Additional Notes:  

  • Third party content can be embedded using Specialist Components, like Externel Embed and HTML Snippet, as well as custom components such as the Formstack and Video (YouTube) components.

VIDEO -- YouTube,

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Additional Notes:  

  • We encourage use of YouTube for sharing videos and the standard video component is custom fit for YouTube. Video from other platforms (e.g. Vimeo) can be embedded using the HTML Snippet Component (a tool limited to Specialists).