Online Directory

UB has two online directories, one for people and one for departments. Both are searchable through UB's online search.

On this page:

People Directory

This directory appears in the People tab of a search and displays information from student records and employee personnel data.

Institutional Details

Multiple appointments or programs are shown merged, but in consistent order, separated by semi-colons; for example,

appointment 1; appointment 2
department 1; department 2
main address 1; main address 2
main phone 1; main phone 2

If you have questions or concerns about the information displayed:

  • Submit questions about your student record through 1Capen (or 1Diefendorf).
    Note: students can opt to hide their directory information from view under FERPA rules.
  • Submit questions about your employee record through your department's human resources officer.

Note: changes to this information may take some time to percolate through the various systems. Check again the next business day before requesting an update.

User-Supplied Details

You can add additional information about yourself which is then shown preferentially at the top level of search returns and in the User-Supplied section by using the link to update your user-supplied information. Your changes will be visible immediately in, and within about an hour in the main directory.

Note: changes to this information should become visible within an hour during normal business hours.

Preferred Names

Wherever possible, the directory will display a person’s preferred name. Learn more:

Department Directory

This directory appears in the Departments tab of a search and displays authoritative contacts for university offices and services, including location, website, phone, fax and email address as provided by that office.

Preferred Names

The department directory supports use of preferred names. If you are listed as a department contact, please work with your office's liaison to ensure your name is displayed correctly.

Updating the Department Directory

Each department manages their own entry(ies) using an online tool.

Note: changes to this information should become visible the next business day.

Authorized representatives will see a page entitled 'Update Departmental Directory' with tools to create, edit, and delete from the directory. Others will see a page with 'Unauthorized access' should they attempt to log in. Browse your entries in 'Select a department', or use the handy search to quickly find one. 

Email the directory support team with feedback or to confirm the authorized representative.

VPN Required Off Campus

To use the admin interface when not on a UB secure network (e.g. off campus), a VPN connection is required such as Cisco AnyConnect. > more details about VPN