Build a directory to promote your faculty that has a standardized look and feel, but flexes to support different department needs.
This procedure supports creating standardized personnel directories. Profiles have a standardized look and feel but use the Tabs component so they are extremely flexible to support different department needs. They are built in shared content and tagged to allow automated creation of fine-grained collections within departments and across schools. The profiles are intended for faculty, but could be extended as needed to administrative staff and key employees.
Each profile is actually built from two pages, one in the shared content of the faculty member's primary department to hold all the content, while the second is a 'master page' in the UBCMS Authoritative Content area to hold the tags.
In your department's shared content area, you will build a curated series of pages about the faculty whose primary affiliation is with your department. Build each page using the Profile Template. We recommend naming the parent folder 'Profiles' or 'Faculty Profiles;' e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victor.html .
Schools and divisions can decide if they wish to manage one master folder, or split them among their departments. If you need pages for any faculty whose primary affiliation is NOT in your department, let us know.
Each entry will contain a general profile, contact information, affiliations and credentials, plus additional details about research, teaching, and other activities. Additional content can be built out on each page using standard components, but we recommend you instead develop a standardized set of child pages under each profile page that is displayed using the Tabs component. We suggest you develop a consistent plan that best suits your department's needs.
Create a Department Profile page for each faculty member whose primary appointment is in your unit.
Title - Please follow this standard naming convention: last name and then first name (e.g. "Bull, Victor").
Name - Please follow this standard naming convention: lastname dash firstname dash initial (optional).
For each Department Profile page, there are three default editable areas, a Profile, a Teaser, and an additional content area (e.g. for a Tabs component).
This area has five tabs: Personal, Professional, Additional Resources, Image and Image Properties.
Research Interests/Creative Activities
For Titles, list UB positions, with most important first (e.g. dean, chair, director, titled professorship, regular academic line). Best practice: list each title on a separate line, spell out in full and capitalize.
Department 1 (Primary)
School Affiliation (Secondary)
School Affiliation (Tertiary)
Here you can provide a series of links, usually for more information about the faculty member's work, or to related offices. These links will appear on the right, below their contact information.
Add a suitable image, usually a portrait. This tab works the same as the standard Photo Component.
Additional settings for the image.
Alt text - Provide descriptive information about the image that allows people who cannot see the image to understand what they are missing (read more about image accessibility).
Hide Photo - Select if you do not wish the image to be seen.
Here you can add an image, usually a portrait, for display in Lists.
In the middle of the page, you can add components to display additional content. While you can include simple content like a secondary Title and Body Text, we intended this to house a Tabs component that would point to child pages of this Department Profile page, possibly named 'Research,' 'Teaching,' and perhaps 'Service.'
For each faculty profile in your department shared content area, you will need a corresponding page in Authoritative Shared Content; e.g. /content/authoritative/profiles/bull-victor . These pages are built using a special Profile Page Master Template.
These pages have no content of their own, except for a redirect to the location of their corresponding faculty profile page, set in page Properties, and tags to support building collections from the corresponding departmental profiles. These tags will include departmental affiliations, university roles, and perhaps additional details such as research topics or creative interests.
Access to Authoritative Shared Content is limited to key people representing each major unit. To create the Master Profile page that corresponds with their local Department Profile, regular authors will use a Workflow, called Request Master Profile. Once you build a Department Profile, select it in the Page Properties Workflow tab. It will send a request to someone with authority to create the Master Profile who will review your work and complete the process when ready.
The Request Master Profile workflow will create the page itself, including the redirect to your department profile, but the workflow approver is charged with ensuring:
If this is not the faculty member's primary unit, outreach to the owner of the primary Department Profile and ask them add additional details, such as a secondary school or department affiliation and additional tags.
Tags will likely still need to be added. To set or change the tags, please work through your Unit Web Leader / Site Manager, or contact the DCT Help Team.
Contact the DCT Help Team if you have questions about who can approve your department profiles.
Let us know if you need to include an afilliated or adjunct faculty member whose primary appointment is EXTERNAL to UB.
We will add their Department Profile to the Authoritative 'affiliated' folder (/content/authoritative/profiles/affiliated/).
These details are for those people who have access to the Authoritative Shared Content area of the UBCMS.
Normally the Request Master Profile workflow will create the page for you, including the redirect, but you will still need to add any tags.
For those who have authorization to adjust a Master Profile page, here are some more details.
For the tags, we will draw on existing tags in these collections. The tags marked with an asterisk (*) are currently in use:
We welcome additional tag suggestions, but please be advised that some combinations are not possible. For example, several units have asked about tags for Affliated or Adjunct status. If they have a variety of roles at UB, while they may be 'affiliated' with your department, their primary role at UB is most likely something else, such as Tenure-Track Faculty, and we have no way of connecting your departmental tag with their role just in your department. Without this ability, a faculty member would thus be listed as 'affiliated' AND 'tenure-track' in your department AND also 'affiliated' AND 'tenure-track' with their primary department.
Faculty Profiles can be displayed in a variety of ways, but we recommend using the List Builder, or the Dynamic List components.
On your website, add a List Builder component to the page, then set Build list using: Tags, and set the Limit to these paths to the Authoritative Shared Content area (/content/authoritative/profiles/) and NOT your own site's shared content area.
For the Tags, one will be for your unit (e.g. 'Website: School of public Health and Health Professions'). Additional tags can be used to build smaller lists of just Tenure-Track Faculty versus Adjuncts, to separate your faculty by department, or to separate your faculty by research or creative interests.
To reveal appealing details about each faculty member, set Display as to Teasers: with images or to Teasers: Directory (with interests).
If you have developed a rich collection of tags for your faculty (e.g. research topics), you can also build collections using the various dynamic list components. These will additionally display the associated tags, which will provide additional was to navigate your directory.
Unit Web Leaders and Site Managers can view university-wide faculty profile information, then separate it out by school or department.