On Aug. 1, 2018, the roles and permissions in the UB event calendar changed. UB units now define who can publish events to the calendar on their unit’s behalf and specify the calendar roles each should be granted. Please contact your senior communicator, calendar team lead or the UC calendar team if you have trouble contributing events.
Be sure to turn off notifications in the settings. Unit admins and power contributors will receive notifications for every event or order submitted for approval unless you turn these notifications off. Check out the FAQ for instructions.
The ability to contribute events to the calendar is limited to UB faculty, staff and students who have been approved by calendar team leads or senior communicators. Permissions can be requested using the calendar permissions request form.
Members of the UB community* may request contributor access to the event calendar, but only those authorized by unit senior communicators or calendar team leads may contribute events to the calendar. Requests are forwarded to your unit’s senior communicator or calendar team lead for approval. Once approval is received, contributors will be granted permission to contribute events in the roles assigned by the leads.
*The Jacobs School of Medicine and Biomedical Sciences uses a separate calendar product, and events from that calendar feed into the UB event calendar. The Jacobs School has requested that its users enter events directly into the Jacobs School calendar and not calendar.buffalo.edu. Users from Jacobs School will not be granted permission to contribute events to calendar.buffalo.edu.
Calendar Team Leads and Senior Communicators
When requesting calendar permissions for your units, please be aware that University Communications (UC) will apply your chosen permission model to all requests.
If you are already a registered contributor, it is possible your permissions may change. Contact your calendar team lead or senior communicator to find your current calendar role and permission level. Or contact the DCT calendar team.
If you have previously contributed or published events in the UB event calendar:
Before attempting to submit an event, please check with your senior communicator or calendar team lead to learn:
Here is how to contribute events if you are a new contributor:
1. Register in the calendar.
2. Obtain approval from your calendar team lead or senior communicator by either:
Your senior communicator/calendar team lead should contact you with additional information about your unit’s calendar contribution processes and the limits to your sphere of authority (e.g., what sort of events you are authorized to post).
Once you are approved and your permissions are set, you may contribute events by following the instructions for creating an event.
Each UB school and administrative unit has selected a permission model to control how their users may contribute to the UB event calendar.
Empowered Contributor Model (RECOMMENDED)
The empowered contributor model is best for units whose staff functions independently and whose administrators do not wish to approve each event submission. Under this model, calendar contributors have the ability to publish events without oversight.
The power contributor role will be given to all approved users from units that have chosen the empowered contributor model. Power contributors are able to publish their own events but are not permitted to edit or publish events submitted by others. Optionally, units may also assign limited advanced permissions (up to five unit admins and up to two feed admins) to facilitate editing events and creating web feeds.
Units that choose the empowered contributor model should have no events waiting to be approved/published, since all users will be able to submit, publish and feature their own events without seeking approval.
Approval Required Model
The approval required permission model is best for units that wish to keep tight control over the content that appears in the calendar and their feeds. Under this model, only users who are authorized by the unit’s calendar team lead or senior communicator may submit events to the calendar, and their submissions must be approved by a unit admin before they are published in the calendar.
Contributors are assigned one of the following roles:
Each unit’s calendar team lead or senior communicator is responsible for establishing their unit’s procedures for reviewing, approving and publishing events submitted by their regular contributors. University Communications will not publish events submitted by your regular contributors.
Below is a table of the roles available in the UB event calendar and the capabilities of each.
Please note, some roles are marked with an asterisk (*).
Never publish or make changes to events for which you are not personally responsible unless you have explicit permission from the responsible office.
|UB Role||Calendar Roles|
Calendar Team Lead (internal role only)
|Unit Administrator||Power Contributor||Feed Admin||Regular Contributor|
|Manage calendar process/standards for their unit, school, division||x|
Authorize users; Request new or change permissions
|Approve others' events *||X|
|Cancel events *||X||X|
|Delete events *||X|
Edit own events
Edit other users’ events *
Publish own events
Publish others’ events *
|Submit events for approval||X|
FEEDS: Propose new website feeds and feed keywords
FEEDS: Set up and modify feeds for UBCMS sites in owned portfolio
|LOCATIONS: Propose new event locations||X|