Building Shared Content

These pages are built in a special section of the UBCMS, using their own templates.

Classic Flex UI

This information refers to the Classic version of the UBCMS. Classic will be retired in May, 2022.

On this page:

Building Shared Content

Unit Shared Content is stored in your own website's Shared Content area.

To create a page within Shared Content:

  1. Open the Websites console.
  2. In the page tree view, select the Shared Content directory.
  3. Select your unit's directory within Shared Content.
  4. In the List View, select New, then New Page.
  5. Select the type of shared content to add:
    • Parent Page For Organization: Functions as a folder to store and organize your shared content. If you don't have a folder here already, use this to make one.
    • Faces and Voices Template: Use for Faces and Voices or News Item entries.
    • Flexible Shared Content Template: Use for more customized content. Recommended for specialists.
    • Module Container: Use for sidebar content or landing pages.
    • News Article Template: Use for news articles.
    • Highlight Template: Showcase a title, link, image and text. Best suited for a sidebar or narrow column.
    • Form Template: Use when creating forms.
  6. Click OK.

Once the page is built, you may then continue to create the page contents normally (see Creating and Editing Pages). Note that these pages will not have the branding or navigational elements you are accustomed to seeing on regular Web pages.

Best Practices

As you build your Shared Content, please consider these best practices:

  1. Consider the end use in the broadest of terms:
    • Will this content in more than one context (e.g. as a sidebar module but also main page)?
      • Be sure to use a format that supports all intended uses.
    • Will another site be interested in this information?
      • If so, then consider placing the content in a University-wide or Authoritative area.
  2. Who 'owns' this content?
    • Add their contact details to the Page Properties Stewardship tab.
  3. Who will maintain this content?
    • Add their contact details to the Page Properties Stewardship tab.
  4. How often will this content be audited and refreshed?
    • Add this frequency to the page Page Properties Stewardship tab.
  5. When was the content last reviewed?
    • Add this date to the page Properties' Stewardship tab.
  6. Are there any restrictions or precautions in its use?
    • Note this in the Comments area of the Page Properties' Stewardship tab.
    • Note these on the page itself using Annotations.
  7. Are there any preferred uses for this content?
    • Note this in the Comments area of the Page Properties' Stewardship tab.
    • Note these on the page itself using Annotations.

Additional Information