Publishing / Unpublishing Pages

UBCMS pages must be 'published' to appear and 'unpublished' to be removed from your live website. Publisher permissions are required for the site you are working on. Publication (and unpublication) can be immediate, or scheduled to occur on a specific day.

These actions can be carried out while editing a page in the Edit Console, or separately from the Sites Console.

• Check that all the links on your page are valid.
• Make sure your page displays as expected in author, including slide shows. Also check it using the Mobile and Desktop Device Emulator to ensure small-screen devices will display as you expect.
  
• If you are scheduling this action, verify your dates. They cannot be changed later.
  
• Publishing/Unpublishing impacts related pages. Check for collateral impact:
  
  • The Page Report provides a comprehensive report of an entire site, including each page's publication status.
  • The Reference Page Report lists all references for your page including partial information about pages you do not have permissions to see.
    
  • Learn more about Reports
  • Reports console (login required)

• Check the page's publication status. 
• Check the page on your live website.
• Consider possible collateral impact. (Read more below.)
  

In the Sites Console, select the page that you want to publish. The Command Menu toolbar will appear at the top of the window. Choose between Quick Publish and Manage Publication.

Quick Publish will immediately publish the selected page(s) in one step, including any unpublished related assets but not child pages. Click Publish and the action is complete. There is no Quick Unpublish.

• Once the action is completed, an information banner will display confirming publishing was successful and the Published column will carry the new timestamp details.
• Beware: This process will publish related assets (e.g. an image in Assets), but not related Shared Content pages or child pages.

Manage Publication provides more options, including child pages or 'References', and Scheduling. Pages can also be unpublished.

• Options gives the choice to Publish or Unpublish, and to set Scheduling (set a future date for the process to occur).
  
  • Beware: Scheduling starts a workflow that cannot be modified, and can only be terminated with assistance. This workflow also publishes the page as it exists now, and will NOT include subsequent changes.  
• Scope provides a chance to include child pages and exclude 'references' (related Assets).
  
  • Child Pages are NOT included by default.
    
    • To include them, select the page and more tools will appear. Click 'Include Children' and adjust the filters as desired.
    • The tool will then load a list of the child pages so you can select those of interest.
      
    • BE CAREFUL -- if your page has lots of children or nested sub-pages, first scroll to the very bottom to ensure all have loaded before using 'seclect all'.
      
  • 'References' (related Assets) are included by default.
    
    • If there are none, References will state 'No references to publish'.
      
    • If there are related Assets, References will state 'all' (i.e. include ALL related Assets).
      
    • To exclude references, select the page and more tools will appear. Click 'Published References' to display included Assets. Deselect any you wish to stay unpublished.
    • If you exclude any assets, References will now state 'Publishing XX of N reference(s).'
      
• Once the process is completed, you will be returned to the Sites Console where the Published column will show the new timestamp details. If Scheduling was used, the Workflow column will note that information as well.

In the Sites Console, the Publication column notes if a page has been published, and when that occurred.

Also look in the Modified column to see if the page has been modified since it was last published. In that case, there will be a small colored triangle icon and the timestamp will be more recent than the Published timestamp.

While editing a page, to publish your changes, click the Equalizer button in the upper left of the window, then click Publish Page (or Unpublish Page).

For publishing:

• If there are no related Assets to be published, the page will be published immediately.
  
• Unpublished related Assets are published by default. If the page has any, (e.g. an image or a downloadable file), these will be listed and you can either:
  
  • Deselect any you do NOT wish to be published with the page, then click Publish to complete the process.
    
  • Cancel to abort the process.
• When the process is complete, you will be returned to the Edit Console and an information banner will be shown confirming the process was successful.
• This process can publish related Assets but will not publish Shared Content or child pages.
  

• If the page is not referenced by another page, it will be unpublished mimmediately
  
• If other pages reference this page, a warning message will be displayed, with the opportunity to Cancel or Force Unpublish.
• Choose Cancel to view the references then return to unpublish the page.
  
• If you choose Force Unpublish, the page will be unpublished, but you must then check the referenced pages to fix any issues (e.g. for published pages that now have broken links).
• When the process is complete, you will be returned to the Edit Console and an information banner will be shown confirming the process was successful.

While editing a page, you can quickly check a page's publication or last modification status by clicking the Equalizer button in the upper left of the window.  

Pages can be pre-scheduled to be published and unpublished at a future date and time. This can be set in several ways:

• Publish/Unpublish Later
  
  • Controls visibility of your content on the live site in a simple on-step action that automatically publishes or unpublishes the page.
    
  • Pushes any changes to your live site at a future date and time. (Unpublish Later removes the page from your live site.)
  • This is set in the Sites Console Command Menu. Select the page then use the Manage Publication tool -- look for 'Scheduling.'
• Schedule On/Off
  • Controls visibility of your content on the live site -- the system carries out one or more steps to publish and/or unpublish the page.
    
  • If the time is in the future, publication (or unpublication) is triggered automatically.
  • For example, if the page is set to be 'on' in the future, the UBCMS will turn it 'off' (unpublish) until that date! And then it will turn it 'on' (publish) at that date. 
    
  • This is enabled in the page's Properties, Scheduling Tab, as 'On/Off Time.' (Learn more about Schedule On/Off.)  

• Feature Time
  • Does not affect the page’s visibility elsewhere on the site -- it is still visible in navigation or by direct link -- but for the host page, only content whose Feature Time is current will be displayed in a list that is set to Enable Scheduling.
    
    • Feature On/Off Time must be set in the page that is hosted (in the Properties' Scheduling Tab).
      
    • Enable Scheduling must be selected in the list settings on the host page (e.g. for a List Builder).
  • Scheduled lists can be previewed for a given date and time using Schedule Preview.