Authoring Notes

Display an instructional banner or warning for other authors at the top of any page.

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Last reviewed: May 11, 2021

Introduction

Authoring Notes displays a very visible, full-width banner at the top of that page that is intended to display very important information for other authors; e.g., "do not activate this page without asking..."

  • Authoring Notes is turned on in Properties then edited on the page.
  • The styling allows for any of the Annotations colors, but this component is separate from Annotations.
  • It is visible to all authors (just in Edit mode, not Preview).
  • The banner can be temporarily dismissed by clicking the 'x', but not deleted.
Zoom image: example of Authoring Notes on a page Example of Authoring Notes on a page.

example of Authoring Notes on a page

Step 1: Turn on the banner

  1. In the Edit Console, click equalizer icon, and Open Properties. (Or in the Sites Console, select the page and click Properties in the Command menu.)
  2. In the Stewardship tab, scroll to Authoring Notes and change from 'Hide Notes (default)' to 'Show Notes.'
  3. Click Save & Close.
  4. The banner will now appear at the top of the page with the default color, text, and icon.
Zoom image: Authoring Notes setting in Properties. Screenshot of Authoring Notes setting in Properties -- currently set to 'Hide Notes' (the default).

Authoring Notes setting in Properties.

When first engaged, the banner is orange, with an 'i' icon, and default text: "Edit the page authoring notes here..."

Step 2. Adjust the contents

  1. Click the banner to modify the component.
  2. The pencil icon (Edit) allows text to be entered.
    • No styling can be set in this view.
  3. The wrench icon (Configure) allows text and settings to be adjusted.
    • Enter text as desired and use the Rich Text Editor to set styling or add links.
    • Color Scheme controls the background color: orange, yellow, red, purple, green and blue.
      • Orange is set by default but not actually selected.
    • Icon allows choice between an 'i' in a circle (information) and an exclamation mark in a triangle ("warning").
      • The "i" is set by default, but not actually selected.
  4. Click the checkmark to save or the 'X' to cancel and exit.
  5. The result will now be displayed with a timestamp of 'Last modified by USER on DATE at TIME.'
Zoom image: Authoring Notes configuration Screenshot of Authoring Notes opened to configure the contents with some sample text entered. Note the orange color and "i" icon are pre-set, but not actually selected.

Authoring Notes configuration

Hiding / dismissing the banner

Authoring Notes cannot be deleted, just turned off in page Properties.

If the banner is in the way, authors can temporarily remove them from view. Select the banner, then click the 'X' to Dismiss it from view. The banner will reappear when the page is refreshed.

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