Faculty Profiles

Build a directory to promote your faculty, with a standardized design that supports different department needs.

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Last reviewed: June 16, 2025

Overview

This procedure creates pages that comprise a standardized personnel directory. The resulting profiles can have a standardized look but are extremely flexible to support different department needs. They are built in Shared Content and tagged to allow automated creation of collections that can be extended across or between schools and departments. The templates were intended for faculty, but could also be applied to other personnel as desired.

Each profile is built from two pages, one in the Shared Content of the faculty member's primary department which holds the actual content, while the second is a 'master page' in the UBCMS Authoritative Content area and holds the tags.

The pages were intended to include a Tabs component that then displays child pages with the person's professional and service activities, but the Tabs component can be replaced with other components, such as subheadings, links, and text.

Several steps are required to set up your faculty listing. Create a profile area in your site's shared content, build your profile pages in this local folder, and then use the Request Master Profile workflow to create corresponding index pages in the university-wide authoritative shared content area. (Some of you may have sufficient permissions to modify these authoritative pages; e.g. by adding tags.)

1. Build Your Department Profiles

In your site's Shared Content area, build a page for each faculty member whose primary affiliation is with your department. These steps just require normal author and publisher permissions.  

We recommend naming the parent folder 'Profiles' or 'Faculty Profiles;' e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victor.html  . Then for each page, use the Faculty Profile Template (Authoritative Content).

Schools can decide if they wish to manage one master folder, or set up a folder for each of their departments. If you need pages for faculty whose primary affiliation is NOT in your department, email the DCT Help Team.

Each entry contains a general profile, contact information, affiliations and credentials, plus additional details about research, teaching, and other activities.

Additional content can be built out on each page using standard components, but we recommend you instead develop a standardized set of child pages under each profile page which are then displayed using the Tabs component. We suggest you develop a consistent plan that best suits your department and school's needs.

Just create profile pages for faculty members whose primary appointment is in your unit. (For faculty outside your unit, you will need to rely on tags and consult with their primary department on whose site their page should reside.)

Title - Please follow this standard naming convention: last name and then first name (e.g. "Bull, Victoria S.").

Name - Please follow this standard naming convention: lastname dash firstname dash initial. The initial is optional (no period).
e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victor.html
e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victoria-s.html

For each profile page, there are three editable areas: 

A) Profile

B) Content Area (pre-loaded with a Tabs component) 

C) Teaser

A) Profile Area

Once the profile is opened for editing, four small tabs are revealed: 

B) Content Area

This area in the middle of the page is intended to provide more details about the person's scholarship or activities. It is preloaded with a Tabs component but this can be replaced with one or more subheadings and some links or text. 

The default Tabs component is intended to display child pages of this profile page, such as 'Research,' 'Teaching,' and Service', as part of a site-wide standard so all of your profile pages have a similar appearance. If you do not add any child pages, the Tabs component will not show on the live page. 

C) Teaser Area

The Teaser Area controls what is shown when this page is displayed in a list on another page (e.g. set as Display as: Teasers with images).

By default it pulls in information from the Profile area, but you can overpower that by adding a different image. A square 'head shot' usually works well for teasers. It could even be the same image used in the Profile, but cropped tighter.

2. Request Corresponding Master Profiles

For each faculty profile page you build in your department's Shared Content area, you will need a corresponding page in Authoritative Shared Content; e.g. /content/authoritative/profiles/bull-victor.

These pages are built using a special template called the Faculty Profile Master Template (Authoritative Content). They have no content of their own, except for a redirect to the location of their corresponding faculty profile page (in your shared content) that is set in Properties, as well as tags for their department affiliation(s) -- to allow the linked page to be displayed in faculty lists on your website and any other relevant department sites. These tags can also include other university roles and additional details such as research topics or creative interests.

Access to Authoritative Shared Content is limited to key people representing each major unit. To create the Master Profile page that corresponds with their local Department Profile, regular authors will use a Workflow, called Request Master Profile.

Once you build a profile page, click the Equalizer button, then Start Workflow, and select it from the available workflows. This will send a request to someone with authority to create the Master Profile who will review your work and complete the process when ready.

The Request Master Profile workflow will create the page itself, including the redirect to your department profile, but the workflow approver is charged with ensuring:

  • this is indeed the faculty member's primary unit
  • no other Master Profiles already exist

If this is not the faculty member's primary unit, outreach to the owner of the primary Department Profile and ask them to add additional details, such as a secondary school or department affiliation and additional tags.

This process will create the Master Profile, but it will not be live until someone with permissions publishes that authoritative shared content page.

Tags will likely still need to be added. To adjust the tags, and to publish the page, please work through your Unit Web Leader / Site Manager, or use the Tag Information Request form.

Affiliates/Adjuncts?

Let us know if you need to include an afilliated or adjunct faculty member whose primary appointment is EXTERNAL to UB.

We will add their Department Profile to the Authoritative 'affiliated' folder (/content/authoritative/profiles/affiliated/).

Contact the DCT Help Team if you have questions about who can approve your department profiles.

Using Faculty Profiles

Faculty Profiles can be displayed in a variety of ways, but we recommend using the List Builder, or the Dynamic List components.

A) Lists

On your website, add a List Builder component to the page, then set Build list using: Tags, and set the Limit to these paths to the Authoritative Shared Content area (/content/authoritative/profiles/) and NOT your own site's shared content area.

For the Tags, one will be for your unit (e.g. 'Website: School of public Health and Health Professions'). Additional tags can be used to build smaller lists of just Tenure-Track Faculty versus Adjuncts, to separate your faculty by department, or to separate your faculty by research or creative interests.

Reveal additional details about each faculty member by setting Display as to 'Teasers: with images' or 'Teasers: Directory (with interests)'.

Two examples:

B) Dynamic Lists

If you have developed a rich collection of tags for your faculty (e.g. research topics), you can also build collections using the various dynamic list components. These will additionally display the associated tags, which will provide additional ways to navigate your directory.

Generate a Profile Report for Your Site

Unit Web Leaders and Site Managers can view university-wide faculty profile information, then separate it out by school or department.

Profile Report.

Profile Report.

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