Faculty Profiles

Build a directory to promote your faculty, with a standardized design that supports different department needs.

Overview

This procedure creates pages that comprise a standardized personnel directory. The resulting profiles can have a standardized look but are extremely flexible to support different department needs. They are built in Shared Content and tagged to allow automated creation of collections that can be extended across or between schools and departments. The templates were intended for faculty, but could also be applied to other personnel as desired.

Each profile is built from two pages, one in the Shared Content of the faculty member's primary department which holds the actual content, while the second is a 'master page' in the UBCMS Authoritative Content area and holds the tags.

The pages were intended to include a Tabs component that then displays child pages with the person's professional and service activities, but the Tabs component can be replaced with other components, such as subheadings, links, and text.

Zoom image: Live example of faculty profiles.

Screenshot of a live example of faculty profiles (from the Demo Site).

Live example of faculty profiles.

Several steps are required to set up your faculty listing. Create a profile area in your site's shared content, build your profile pages in this local folder, and then use the Request Master Profile workflow to create corresponding index pages in the university-wide authoritative shared content area. (Some of you may have sufficient permissions to modify these authoritative pages; e.g. by adding tags.)

1. Build Your Department Profiles

In your site's Shared Content area, build a page for each faculty member whose primary affiliation is with your department. These steps just require normal author and publisher permissions.

We recommend naming the parent folder 'Profiles' or 'Faculty Profiles;' e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victor.html . Then for each page, use the Faculty Profile Template (Authoritative Content).

Schools can decide if they wish to manage one master folder, or set up a folder for each of their departments. If you need pages for faculty whose primary affiliation is NOT in your department, email the DCT Help Team.

Each entry contains a general profile, contact information, affiliations and credentials, plus additional details about research, teaching, and other activities.

Additional content can be built out on each page using standard components, but we recommend you instead develop a standardized set of child pages under each profile page which are then displayed using the Tabs component. We suggest you develop a consistent plan that best suits your department and school's needs.

Just create profile pages for faculty members whose primary appointment is in your unit. (For faculty outside your unit, you will need to rely on tags and consult with their primary department on whose site their page should reside.)

Title - Please follow this standard naming convention: last name and then first name (e.g. "Bull, Victoria S.").

Name - Please follow this standard naming convention: lastname dash firstname dash initial. The initial is optional (no period).
e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victor.html
e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victoria-s.html

Profile Page when first created, showing the areas that can be edited.

For each profile page, there are three editable areas:

A) Profile

B) Content Area (pre-loaded with a Tabs component)

C) Teaser

A) Profile Area

Once the profile is opened for editing, four small tabs are revealed:

Profile Page opened for editing showing the Personal tab with an example of Victor Bull.

List Name
- Used as descriptive title for Lists and for alphabetical sorting.
- List their preferred full name, as used for scholarship, in reversed normal order.
- Must follow this standard: "Bull, Victor" or "Bull, Victor E."
Display Name
- Displays as main heading at top of their profile page.
- List their preferred full name, as used for scholarship, in normal order.
- Must follow this standard: "Victor Bull" or "Victor E. Bull".
Post-nominal
- Displayed immediately after or below their name.
- List all academic degrees.
- Watch capitalization and do not punctuate; e.g. BS, EdM, MBA, PhD. (See UB and AP style.)
Terminal Degree
- Only displayed in the List view.
- List only the highest degree earned.
Disable Profile Link
- Use if have only provided basic details for the teaser (name, title, contact details).
Address
- This first field is usually a room number and campus building.
- If it matches an existing building, it will automatically link to the campus interactive map; e.g. Ketter Hall.
Address 2
- Provide any secondary address details as needed, perhaps an office name.
City
State
- Choose from dropdown list.
Zip
Phone
- Use international standard, area code in parentheses, followed by the seven-digit number; e.g. 716-645-1234.
Fax
- Use international standard, area code in parentheses, followed by the seven-digit number; e.g. 716-645-1234.
Email
- List one address only. It will be a clickable link.

Profile Page opened for editing showing the Professional tab.

Research Interests/Creative Activities

Display Title
- Provide a descriptive heading for the focus area (e.g. "Research Topics" or "Creative Activities").
- Defaults to "Research Topics."
Interest/Activity
- List major scholarly interest areas, separated by semi-colons.
School Affiliation (Primary)
- Name - Formal name of their primary school.
- Homepage (URL)
- Titles - Provide their formal title at the school level, without abbreviations; e.g. "Dean." Click 'Add Item (+)' to add additional lines as needed.

For Titles, list UB positions, with most important first (e.g. dean, chair, director, titled professorship, regular academic line). Best practice: list each title on a separate line, spell out in full and capitalize.

Department 1 (Primary)

Name - Formal name of their primary department.
Homepage (URL)
Titles - Provide their formal title with their primary department, without abbreviations; e.g. "Associate Professor." Click 'Add Item (+)' to add additional lines as needed.

Department 2

Name - Formal name of any affiliated department.
Homepage (URL)
Titles - Provide their formal title with this affiliated department, without abbreviations; e.g. "Research Associate Professor." Click 'Add Item (+)' to add additional lines as needed.

Department 3

Name - Formal name of another affiliated department.
Homepage (URL)
Titles - Provide their formal title with this affiliated department, without abbreviations; e.g. "Clinical Research Professor." Click 'Add Item (+)' to add additional lines as needed.

School Affiliation (Secondary)

Repeats same fields provided in School Affiliation (Primary).

School Affiliation (Tertiary)

Repeats same fields provided in School Affiliation (Primary).

Profile Page opened for editing showing the Additional Resources tab.

Here you can provide a series of links, usually for more information about the faculty member's work, or to related offices. These links will appear on the right, below their contact information.

Display Title

This value will be displayed as the heading for any links that are provided below (e.g. "Background").
If no links are displayed, the Display Titles will be hidden.

Links

Click the 'Add Item (+)' to add one or more links. The first line holds the link, while the second holds the link text.
Click the magnifying glass icons to select from UBCMS pages, or enter the complete URL (http://...) for external pages.
Use the Up and Down buttons to specify the order that the web pages will be displayed in the list. The minus (-) buttons allow you to delete web pages while the + button enables you to add pages.

Profile Page opened for editing showing the Image tab.

Add a suitable image, usually a portrait. This tab works the same as the standard Photo Component.

The image will be displayed to the left of their entry.
If you do not provide an image, a placeholder will be shown (e.g. a gray box or silhouette) unless you turn off the image by selecting 'Hide Photo'.

Additional settings for the image.

Alt text - Provide descriptive information about the image that allows people who cannot see the image to understand what they are missing (read more about image accessibility).

Hide Photo - Select if you do not wish the image to be seen.

If you do not provide an image, a placeholder will be shown (e.g. a gray box or silhouette). Select 'Hide Photo' to prevent this placeholder or the portrait from being shown. The remaining content will be left aligned.

B) Content Area

This area in the middle of the page is intended to provide more details about the person's scholarship or activities. It is preloaded with a Tabs component but this can be replaced with one or more subheadings and some links or text.

The default Tabs component is intended to display child pages of this profile page, such as 'Research,' 'Teaching,' and Service', as part of a site-wide standard so all of your profile pages have a similar appearance. If you do not add any child pages, the Tabs component will not show on the live page.

Learn more about the Tabs component

C) Teaser Area

The Teaser Area controls what is shown when this page is displayed in a list on another page (e.g. set as Display as: Teasers with images).

By default it pulls in information from the Profile area, but you can overpower that by adding a different image. A square 'head shot' usually works well for teasers. It could even be the same image used in the Profile, but cropped tighter.

2. Request Corresponding Master Profiles

For each faculty profile page you build in your department's Shared Content area, you will need a corresponding page in Authoritative Shared Content; e.g. /content/authoritative/profiles/bull-victor.

These pages are built using a special template called the Faculty Profile Master Template (Authoritative Content). They have no content of their own, except for a redirect to the location of their corresponding faculty profile page (in your shared content) that is set in Properties, as well as tags for their department affiliation(s) -- to allow the linked page to be displayed in faculty lists on your website and any other relevant department sites. These tags can also include other university roles and additional details such as research topics or creative interests.

Select the Request Master Profile workflow.

Access to Authoritative Shared Content is limited to key people representing each major unit. To create the Master Profile page that corresponds with their local Department Profile, regular authors will use a Workflow, called Request Master Profile.

Once you build a profile page, click the Equalizer button, then Start Workflow, and select it from the available workflows. This will send a request to someone with authority to create the Master Profile who will review your work and complete the process when ready.

The Request Master Profile workflow will create the page itself, including the redirect to your department profile, but the workflow approver is charged with ensuring:

this is indeed the faculty member's primary unit
no other Master Profiles already exist

If this is not the faculty member's primary unit, outreach to the owner of the primary Department Profile and ask them to add additional details, such as a secondary school or department affiliation and additional tags.

This process will create the Master Profile, but it will not be live until someone with permissions publishes that authoritative shared content page.

Tags will likely still need to be added. To adjust the tags, and to publish the page, please work through your Unit Web Leader / Site Manager, or use the Tag Information Request form.

Affiliates/Adjuncts?

Let us know if you need to include an afilliated or adjunct faculty member whose primary appointment is EXTERNAL to UB.

We will add their Department Profile to the Authoritative 'affiliated' folder (/content/authoritative/profiles/affiliated/).

Contact the DCT Help Team if you have questions about who can approve your department profiles.

These details are for those people who have access to the Authoritative Shared Content area of the UBCMS.

Normally the Request Master Profile workflow will create the page for you, including the redirect, but you will still need to add any tags.

Page Settings

For those who have authorization to adjust a Master Profile page, set the redirect and tags in Properties.

Master Profile page when first opened.

Master Profile page Properties

Using Faculty Profiles

Faculty Profiles can be displayed in a variety of ways, but we recommend using the List Builder, or the Dynamic List components.

A) Lists

On your website, add a List Builder component to the page, then set Build list using: Tags, and set the Limit to these paths to the Authoritative Shared Content area (/content/authoritative/profiles/) and NOT your own site's shared content area.

For the Tags, one will be for your unit (e.g. 'Website: School of public Health and Health Professions'). Additional tags can be used to build smaller lists of just Tenure-Track Faculty versus Adjuncts, to separate your faculty by department, or to separate your faculty by research or creative interests.

Reveal additional details about each faculty member by setting Display as to 'Teasers: with images' or 'Teasers: Directory (with interests)'.

Two examples:

A list displaying 'Teasers with images' (no interests).

A list displaying the 'Teasers: Directory (research interests).'

B) Dynamic Lists

If you have developed a rich collection of tags for your faculty (e.g. research topics), you can also build collections using the various dynamic list components. These will additionally display the associated tags, which will provide additional ways to navigate your directory.

Generate a Profile Report for Your Site

Unit Web Leaders and Site Managers can view university-wide faculty profile information, then separate it out by school or department.

Profile Report.

Learn more about Profile Reports

Faculty Profiles

On this page:

Overview