Faculty Profiles

Build a directory to promote your faculty that has a standardized look and feel, but flexes to support different department needs.

Classic Flex UI

This information refers to the Classic version of the UBCMS.

On this page:


This procedure supports creating standardized personnel directories. Profiles have a standardized look and feel but use the Tabs component so they are extremely flexible to support different department needs. They are built in shared content and tagged to allow automated creation of fine-grained collections within departments and across schools. The profiles are intended for faculty, but could be extended as needed to administrative staff and key employees.

Each profile is actually built from two pages, one in the shared content of the faculty member's primary department to hold all the content, while the second is a 'master page' in the UBCMS Authoritative Content area to hold the tags.

Master Class Resources

Build Your Department Profiles

In your site's shared content area, you will curate a series of pages about the faculty whose primary affiliation is with your department.  

We recommend naming the parent folder 'Profiles' or 'Faculty Profiles;' e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victor.html  . Then for each page, use the Faculty Profile Template (Authoritative Content).

Schools and divisions can decide if they wish to manage one master folder, or split them among their departments. If you need pages for any faculty whose primary affiliation is NOT in your department, let us know.

Each entry will contain a general profile, contact information, affiliations and credentials, plus additional details about research, teaching, and other activities. Additional content can be built out on each page using standard components, but we recommend you instead develop a standardized set of child pages under each profile page that is displayed using the Tabs component. We suggest you develop a consistent plan that best suits your department's needs.

Create a page using the Profile Template.

Create a page using the Profile Template.

Create a Department Profile page for each faculty member whose primary appointment is in your unit.

Title - Please follow this standard naming convention: last name and then first name (e.g. "Bull, Victor").

Name - Please follow this standard naming convention: lastname dash firstname dash initial (optional).
e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victor.html
e.g. /content/shared/sphhp/rehabilitation-science/profiles/faculty/bull-victoria-s.html

For each Department Profile page, there are three default editable areas, a Profile, a Teaser, and an additional content area (e.g. for a Tabs component).

A) Profile Area

This area has five tabs: Personal, Professional, Additional Resources, Image and Image Properties.


B) Teaser Area

Here you can add an image, usually a portrait, for display in Lists.

C) Additional Content Area

In the middle of the page, you can add components to display additional content. While you can include simple content like a secondary Title and Body Text, we intended this to house a Tabs component that would point to child pages of this Department Profile page, possibly named 'Research,' 'Teaching,' and perhaps 'Service.'  

Request Corresponding Master Profiles

For each faculty profile in your department shared content area, you will need a corresponding page in Authoritative Shared Content; e.g. /content/authoritative/profiles/bull-victor . These pages are built using a special Profile Page Master Template.

These pages have no content of their own, except for a redirect to the location of their corresponding faculty profile page, set in page Properties, and tags to support building collections from the corresponding departmental profiles. These tags will include departmental affiliations, university roles, and perhaps additional details such as research topics or creative interests.  

Access to Authoritative Shared Content is limited to key people representing each major unit. To create the Master Profile page that corresponds with their local Department Profile, regular authors will use a Workflow, called Request Master Profile. Once you build a Department Profile, select it in the Page Properties Workflow tab. It will send a request to someone with authority to create the Master Profile who will review your work and complete the process when ready.

The Request Master Profile workflow will create the page itself, including the redirect to your department profile, but the workflow approver is charged with ensuring:

  • this is indeed the faculty member's primary unit
  • no other Master Profiles already exist

If this is not the faculty member's primary unit, outreach to the owner of the primary Department Profile and ask them add additional details, such as a secondary school or department affiliation and additional tags.

Tags will likely still need to be added. To set or change the tags, please work through your Unit Web Leader / Site Manager, or contact the DCT Help Team.

Screenshot of the Workflow selection within Page Properties.

Select the Request Master Profile workflow in Page Properties.


Let us know if you need to include an afilliated or adjunct faculty member whose primary appointment is EXTERNAL to UB.

We will add their Department Profile to the Authoritative 'affiliated' folder (/content/authoritative/profiles/affiliated/).

Contact the DCT Help Team if you have questions about who can approve your department profiles.

Using Faculty Profiles

Faculty Profiles can be displayed in a variety of ways, but we recommend using the List Builder, or the Dynamic List components.

A) Lists

On your website, add a List Builder component to the page, then set Build list using: Tags, and set the Limit to these paths to the Authoritative Shared Content area (/content/authoritative/profiles/) and NOT your own site's shared content area.

For the Tags, one will be for your unit (e.g. 'Website: School of public Health and Health Professions'). Additional tags can be used to build smaller lists of just Tenure-Track Faculty versus Adjuncts, to separate your faculty by department, or to separate your faculty by research or creative interests.

To reveal appealing details about each faculty member, set Display as to Teasers: with images or to Teasers: Directory (with interests).

Two examples:

Example of a list built on teasers with images.

A list displaying 'Teasers with images' (no interests).

Example of a list built on teasers showing research interests.

A list displaying the 'Teasers: Directory (research interests).'

B) Dynamic Lists

If you have developed a rich collection of tags for your faculty (e.g. research topics), you can also build collections using the various dynamic list components. These will additionally display the associated tags, which will provide additional was to navigate your directory.

Generate a Profile Report for Your Site

Unit Web Leaders and Site Managers can view university-wide faculty profile information, then separate it out by school or department.

Profile Report.

Profile Report.

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